Job Purpose

Key responsibilities include day-to-day invoice processing, supplier statement reconciliations, expenses and credit card processing, onboarding new suppliers, and the proactive clearance of aged payments on account to maintain a tidy ledger.

This role sits in the UK-based Finance team and covers MPM (ROW).

Key Responsibilities

Ownership

This role deals with a wide variety of tasks including, but not limited to the following:

• Accurate processing of invoices across the Group, including coding to the relevant nominal account and applying the appropriate VAT treatment
• Obtaining invoice approval from relevant internal stakeholders
• Working with the Accounts Assistant to process stock invoices via purchase orders, and resolving discrepancies with the Supply Chain team
• Ownership of the AP inbox, maintaining an organised structure with clear categorisation, timely responses, and proactive management of outstanding items
• Performing supplier statement reconciliations and liaising with suppliers to resolve queries and maintain positive working relationships
• Processing and posting expenses via the expenses platform
• Processing, posting, and reconciliation of company credit card transactions via the expenses platform
• Working with the Accounts Assistant to resolve payments on account, including use of supplier portals to obtain invoices, match and allocate balances, and resolve queries
• Supporting the year-end audit process by providing documentation as required
• Carrying out any other duties commensurate with the level of the role

Knowledge, Skills and Experience

Essential

• Experience in an accounts payable or purchase ledger role
• High level of attention to detail
• Effective communicator, with ability to communicate clearly, professionally, proactively and concisely with stakeholders
• Proactive, with initiative and ability to manage and prioritise a varied workload independently    IT skills – comfortable using MS Excel, with knowledge of  intermediate functions e.g. xlookup, pivot tables etc

  Desirable

• Experience of Sage 200
• Experience processing invoices across multiple currencies and varying VAT treatments
• Experience with invoice processing or approval software (e.g. Spindle or similar)
• Experience using supplier or customer portals to access invoices and statements